Case Study: Portfolio Optimization with Data Center Focus

Industry: Healthcare (Research/Education/Provider)

Timeline: 9 weeks

Investment: $75,000

ROI: 1408%

Realized Savings: $1.06M (45%)

Payback: 3 months

Scope: 85 operating environments

Sponsor: CIO

Stakeholders:

• VP, Clinical IT
• Procurement
• Finance
• IT leadership
• Enterprise Leadership

Challenge: A leading Health System’s IT department was challenged with an unplanned expenditure to migrate their EMR/EHR environment. The CIO needed solutions to uncover wasted funds within the IT budget to maintain staff and complete the initiative.

Solution: Data Center Optimization Services

• Electronic inventory of environment (installed vs. utilized)
• Asset and Financial Repository with BI capability and user customizable dashboards:
  • Current vs. Options Analysis
  • Savings by Category (e.g. Hardware, Maintenance, Software, Labor, Facilities)
  • Economics
  • Electronic inventory of environment (installed vs. utilized)
• Consolidation & Optimization Recommendations
• Provided both strategic architecture guidance and tactical configuration support to drive out unnecessary costs

Impact:

• Identified ample funds to replace 6-year-old environment and fund migration program
• Eliminated risks associated with existing facility and lack of fault tolerance
• Simplified environment by reducing operating footprint
• Avoided prolonged outage of physical relocation
• Exceeded CIO savings target by 3x

Benefits:

• Reduced environment from 85 physical servers to 6
• Reduced hardware maintenance by 97%
• Reduced software licensing by 65%
• Reduced power/cooling costs by 93%
• Reduced FTE costs by 25% to support environment, staff was retained and able to be refocused on strategic initiatives

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