Case Study: Portfolio Optimization with Data Center Focus

Industry: Healthcare (Research/Education/Provider)

Timeline: 9 weeks

Investment: $75,000

ROI: 1408%

Realized Savings: $1.06M (45%)

Payback: 3 months

Scope: 85 operating environments

Sponsor: CIO

Stakeholders:

  • VP, Clinical IT
  • Procurement
  • Finance
  • IT leadership
  • Enterprise Leadership

Challenge: A leading Health System’s IT department was challenged with an unplanned expenditure to migrate their EMR/EHR environment. The CIO needed solutions to uncover wasted funds within the IT budget to maintain staff and complete the initiative.

Solution: Data Center Optimization Services

  • Electronic inventory of environment (installed vs. utilized)
  • Asset and Financial Repository with BI capability and user customizable dashboards:
    • Current vs. Options Analysis
    • Savings by Category (e.g. Hardware, Maintenance, Software, Labor, Facilities)
    • Economics
    • Electronic inventory of environment (installed vs. utilized)
  • Consolidation & Optimization Recommendations
  • Provided both strategic architecture guidance and tactical configuration support to drive out unnecessary costs

Impact:

  • Identified ample funds to replace 6-year-old environment and fund migration program
  • Eliminated risks associated with existing facility and lack of fault tolerance
  • Simplified environment by reducing operating footprint
  • Avoided prolonged outage of physical relocation
  • Exceeded CIO savings target by 3x

Benefits:

  • Reduced environment from 85 physical servers to 6
  • Reduced hardware maintenance by 97%
  • Reduced software licensing by 65%
  • Reduced power/cooling costs by 93%
  • Reduced FTE costs by 25% to support environment, staff was retained and able to be refocused on strategic initiatives

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