Case Study: Software License Optimization

Industry: Financial Services

Timeline: 8 weeks

Scope: 15,000 hosts & 7 Publishers

Realized Savings: $3M (21%)

ROI: 1818% <1 month payback

Investment: $165,000

Sponsor: CIO

Stakeholders:

  • Procurement
  • Finance
  • Director, Service Management
  • IT Leadership

Challenge: A leading Financial Services IT department had their budget frozen due to uncertainty in the economy due to world events. The CIO needed solutions to uncover wasted funds within the IT budget to maintain staff and continue initiatives.

Solution: Software License Optimization

• Electronic inventory of environment (installed/utilized)
• Application Repository with BI capability and user customizable dashboards
– Contracted vs. consumed license comparison
– Stranded Assets (installed but not utilized/low utilization)
– Duplicate functionality across titles/publishers
• Consolidation & Optimization Recommendations
• Provided both strategic architecture guidance and tactical configuration support to drive out unnecessary costs

Impact:

• Identified and reduced a significant licensing audit exposure
• Reduced license requirements across all in-scope publishers
• Simplified environment by reducing software footprint and like functionality across publishers/titles
• Exceeded CIO savings target by 4x

Benefits:

• Realized a 21% reduction in software spend through license elimination & optimization
• Identified over 1,000 unused and under-utilized licenses across 7 different software publishers
• Uncovered the actual software spend across the Enterprise
• Implemented a new centralized software asset management process and repository
• Refreshed out of date CMDB data

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